The 10 Best Business Printer Offers in UK - January 2026

When it comes to finding the best business printers on the market, there are several factors to consider. These can include print quality, speed, paper handling capabilities, and connectivity options. To help make your decision easier, we've researched and handpicked some top options for you.

First up is the HP OfficeJet Pro 9015e. This all-in-one printer is great for small to medium-sized businesses and boasts fast printing speeds, high-quality prints, and a variety of connectivity options, including Wi-Fi, Ethernet, and USB. It also has automatic duplex printing and a 35-page automatic document feeder, making it a versatile and efficient choice.

Next up is the Brother MFC-L8900CDW, which is ideal for larger businesses with heavy printing needs. This color laser all-in-one printer can handle up to 33 pages per minute and has a 250-sheet paper tray capacity. It also has advanced security features, making it a great choice for businesses that handle sensitive information.

For those looking for a cost-effective option, the Epson EcoTank ET-3760 offers a unique ink tank system that eliminates the need for cartridges. This all-in-one printer has a high paper capacity, fast printing speeds, and a range of connectivity options, making it a great choice for home offices and small businesses.

If you're in need of a large-format printer, the HP DesignJet Z9+ is an excellent choice. This professional-grade printer produces high-quality prints up to 44 inches wide and has advanced color management features, ensuring that your prints are of the highest quality. It also has a range of connectivity options, including Wi-Fi and Ethernet.

Canon's imagePROGRAF PRO-1000 is another great large-format printer option, offering professional-level color accuracy, a wide color gamut, and high resolution. It's ideal for photographers, graphic designers, and other professionals who require the highest quality prints.

Finally, the Xerox WorkCentre 6515 offers fast color printing speeds, mobile printing capabilities, and a range of connectivity options, making it a great option for businesses of all sizes. It also has robust security features, including secure print and secure fax, making it a great choice for businesses that require a high level of security.

When choosing the best business printer for your needs, consider your printing volume, the types of documents you need to print, and your connectivity needs. With so many great options available, you're sure to find a printer that meets your specific business needs.

Choosing the right printer for your business can be a daunting task, as there are many factors to consider before making a decision. One of the most important things to take into account is the nature of your business and the type of printing you require. For instance, if you frequently print documents with high-quality graphics and images, you may need a printer with a high resolution and advanced color management features. On the other hand, if your printing needs are primarily text-based, a simple laser printer may suffice.

Another factor to consider is the size and budget of your business. If you have limited office space, a compact and versatile printer may be more practical. Additionally, if you have a tight budget, you may want to consider a printer that is cost-effective and energy-efficient. This can help you save money in the long run and minimize your environmental footprint.

When selecting a printer, you should also consider the features that are most important to you. For instance, if you need to print wirelessly from multiple devices, a printer with Wi-Fi connectivity may be essential. Alternatively, if you frequently print on both sides of a page, a printer with automatic duplexing can save you time and money.

It is also important to consider the support and warranty options available for the printer you choose. This can include factors such as maintenance and repair services, as well as technical support and training resources. A good printer provider can offer you the peace of mind that comes with reliable customer support and a comprehensive warranty.

Ultimately, the most important thing in choosing the right printer for your business needs is to do your homework and make an informed decision. By taking into account the factors mentioned above, you can ensure that you select a printer that is practical, efficient, and cost-effective for your unique business requirements.

A network printer can be an effective investment for businesses of all sizes. One of the main benefits of a network printer is that it allows for multiple users to print to the same device from different locations within an office setting. This can streamline workflow, reduce the need for multiple printers, and ultimately save businesses money in the long run. Additionally, upgrading to a network printer can also result in faster printing speeds and reduced downtime due to maintenance or repair issues. By centralizing printing needs, businesses can achieve greater efficiency and productivity.

Another advantage of using a network printer is increased security. With many modern network printers, users can use their company credentials to access the device. This ensures that only authorized users have access to sensitive documents, as well as reducing the risk of unauthorized printing, copying or scanning. Additionally, network printers can provide auditing and reporting capabilities, allowing administrators to track and monitor all usage of the device. This level of security is essential for businesses dealing with confidential information as it minimizes the risk of data breaches.

A third benefit of network printers is that they can be managed remotely. This means that IT staff can monitor and manage printers from a central location, allowing them to quickly identify and resolve issues before they become serious problems. As a result, businesses can reduce their reliance on in-house IT staff and save money on maintenance costs. Remote management also makes it easier to implement updates and security patches, ensuring that printers are up-to-date and secure at all times.

For larger businesses, network printers can offer advanced features that improve collaboration among employees. For example, many network printers have advanced scanning capabilities that allow multiple users to scan and share documents from a central location. This can improve collaboration and workflow, as well as reducing the amount of time it takes to get documents to the right people. Additionally, some network printers also have built-in document management systems that allow users to store and share documents with coworkers, making it easier to work on projects with others.

In conclusion, the advantages of network printers are clear. By centralizing printing needs, businesses can save time and money, increase security, and improve collaboration among employees. Additionally, with the ability to manage printers remotely, businesses can reduce their reliance on in-house IT staff and ensure that printers are always up-to-date and secure. As such, investing in a network printer is a smart choice for businesses looking to improve efficiency and productivity across their organization.

When selecting a business printer, there are several features that one should look for. The first and foremost thing that you need to consider is the printer's printing capacity, speed, and quality. The printer should be efficient enough to print large quantities of pages and should produce high-quality output with excellent resolution. This is essential because you don't want to waste time waiting for print jobs to finish, or print documents that are barely legible.

Apart from that, the printer's connectivity options are another important feature to take into account. A business printer should be able to connect to various devices such as computers, laptops, and mobile phones, which makes printing much more straightforward. Hence, it is vital to look for a printer that offers wireless or wired connectivity as this will enable users to print from anywhere within the network.

Moreover, another vital aspect that businesses need to look for in a printer is its cost. The printer should be cost-effective and offer a low cost per page. This is because businesses cannot afford to spend too much on printing supplies, which will ultimately affect their bottom line.

Business printers should also have a large paper capacity to meet the demands of a busy office. A printer that can handle multiple page sizes and types will be the most versatile and convenient to use.

Lastly, it is essential to check the printer's security features. In today's world, data breaches are becoming more commonplace, and confidential data needs to be secured. Therefore, a business printer should have features such as user authentication, password protection, and secure printing. This will ensure that confidential documents are safe while being printed throughout the office.

In conclusion, when purchasing a business printer, it's essential to select a model that offers the necessary features and functionality for the business's specific needs. Features such as printing quality, connectivity, paper capacity, cost, and security should all be considered. A printer that provides high-quality output, easy connectivity, low cost per page, large paper capacity, and robust security features will serve your business well.

Connecting your business printer to your office network is a crucial step towards improved productivity and seamless printing operations. In order to successfully connect your printer to the network, there are several steps that you need to follow.

Firstly, ensure that your printer is compatible with your network. Check the manufacturer's website for information on compatible network types and protocols. If your printer is not compatible with your network, consider upgrading or investing in a new printer that is compatible.

Secondly, connect your printer to your office network. This can be done by using an Ethernet cable or wirelessly via Wi-Fi. If using an Ethernet cable, connect one end to the printer and the other to your office router. If using Wi-Fi, ensure that your printer and office router are both connected to the same network.

Once your printer is connected to the network, you will need to install the printer drivers on your office PC or laptop. This can be done by inserting the printer installation disc into your PC or laptop and following the installation wizard. Alternatively, you can download the drivers and software from the manufacturer's website.

Finally, test your printer to ensure that it is printing correctly. Print a test page and check for any errors or issues. If there are any issues, troubleshoot the problem by checking the printer settings, network connection, and printer drivers. If the problem persists, contact the manufacturer for assistance.

Overall, connecting your business printer to your office network can greatly improve your printing operations and boost productivity. Follow these steps and ensure that your printer is compatible, connected, and properly installed, and you'll be on your way to seamless printing operations.

Laser and inkjet printers are the two main types of printers used in offices and businesses. While both are used for printing documents, they operate using different technologies, and their outputs differ in quality and price. In this article, we explore the difference between laser and inkjet printers for business use.

Laser printers are known for their speed and efficiency. They use a laser beam to produce images on a photosensitive drum, which is then transferred to paper using toner. Laser printers can print large volumes of documents quickly, making them ideal for busy offices. They are also more cost-effective in the long run, as toner cartridges last longer than ink cartridges. However, laser printers are generally more expensive to purchase upfront, and their toner cartridges are more expensive than ink cartridges.

On the other hand, inkjet printers use small nozzles to spray liquid ink onto paper. Inkjet printers produce high-quality color prints, making them ideal for printing presentations and graphics. They are also less expensive to purchase upfront than laser printers. However, ink cartridges are known to dry out quickly, and they need to be replaced more frequently than toner cartridges. This can make inkjet printing more expensive in the long run, especially for high-volume printing tasks.

Another difference between laser and inkjet printers is their print quality. Laser printers produce sharp, high-quality text and graphics, making them ideal for printing documents, reports, and presentations. They are also capable of producing clear, precise images. Inkjet printers, on the other hand, are better at printing high-quality, vibrant color images. They are ideal for printing photos and graphics, as they produce better detail and more vibrant colors.

Laser printers are also more durable than inkjet printers. They are designed to handle high-volume printing tasks and can withstand frequent use. Laser printers also have fewer moving parts than inkjet printers, making them less prone to breakdowns and malfunctions. Inkjet printers, on the other hand, are more delicate and require more maintenance than laser printers. They are also more susceptible to clogging and drying out, especially if not used regularly.

In conclusion, choosing between a laser and inkjet printer for business use depends on your specific printing needs. If your business requires high-volume printing of text documents, reports, and presentations, a laser printer may be the better choice. However, if your business specializes in printing high-quality color graphics, such as photos and marketing materials, an inkjet printer may be the better option. In any case, it is important to consider factors such as print quality, cost, speed, and durability when choosing a printer for your business.

Operating a high-volume business printer can be a significant expense for any organization. It not only requires a significant upfront investment in purchasing the printer, but there are also ongoing costs associated with operating and maintaining the machine.

One of the most significant costs associated with operating a high-volume business printer is the cost of ink or toner. Depending on the model of printer, the cost of ink or toner cartridges can be quite high. This is especially true for color printers, which require separate cartridges for each color. High-volume printers can go through ink or toner quite quickly, so it is essential to have a budget in place to cover the ongoing cost of these supplies.

Another cost associated with operating a high-volume business printer is paper. High-volume printers require a lot of paper to keep up with the demands of the business. This can be both a direct cost in terms of purchasing paper, as well as an indirect cost in terms of storage space and management of the paper supply.

Maintenance and repairs are also significant costs associated with business printers. Like any complex machine, business printers require regular maintenance to keep them operating at peak efficiency. This may include cleaning, replacement of parts, and even repairs if something goes wrong. These costs can quickly add up, especially if the printer is aging and requires more frequent maintenance.

Finally, there are indirect costs associated with operating a high-volume business printer that should be considered. These may include costs associated with training staff to use the printer properly, costs associated with downtime and lost productivity if the printer breaks down, and even energy costs associated with powering the machine.

Overall, the cost of operating a high-volume business printer can be significant. It is important to budget for not only the upfront costs of purchasing the printer but also the ongoing costs associated with operating and maintaining the machine. By having a clear understanding of these costs and budgeting accordingly, businesses can ensure they are maximizing the value of their investment in a high-volume printer.

Many people wonder if it is possible to use third-party ink cartridges in their business printers. The answer is yes; it is possible. Third-party ink cartridges are usually cheaper than the original ones, and this makes them a viable option for many businesses.

The main concern with third-party ink cartridges is their quality. Some of them may not be as reliable as the original ones, and they may not produce high-quality prints. However, this is not always the case. There are many third-party ink cartridges that are of good quality and can produce excellent prints.

Another concern with third-party ink cartridges is their compatibility. Some printers may not accept third-party cartridges, and this could lead to compatibility issues. However, most manufacturers make printers that are compatible with third-party cartridges, and this makes it easier for businesses to use them.

When using third-party ink cartridges, it is important to check for their compatibility with your printer. You should also ensure that they are of good quality to avoid printing problems. Some manufacturers may also have restrictions on the use of third-party cartridges, and it is important to check for such restrictions before using them.

In conclusion, using third-party ink cartridges in your business printer is possible. However, you should ensure that they are of good quality and compatible with your printer. You should also check for any restrictions that may be in place regarding their use. Using third-party ink cartridges can help you save money on printing costs, and this can benefit your business in the long run.

As a business owner, having a reliable printer is crucial for day-to-day operations. However, printers can encounter problems at some point, which can lead to downtimes and delays in business operations. Here are some common printer issues you may experience, and how to troubleshoot them:

1) Paper jams: This is a common problem, and it can be caused by various factors such as using the wrong type of paper, overloading the paper tray, or placing the paper incorrectly. To fix it, you can try removing the jammed paper carefully, checking the paper tray and refilling it if it's empty, or clearing out any obstructions that may be blocking the paper path.

2) Connectivity issues: If you're unable to print wirelessly or via Ethernet, there may be a connectivity issue. First, ensure your printer is connected to the network and it has a valid IP address. If that's not the issue, try checking your computer's firewall settings or resetting the printer's network settings.

3) Low-quality or blurry prints: Poor print quality can be caused by various factors such as low toner, incorrect print settings, or clogged printer heads. You may need to refill or replace the ink/toner cartridge, adjust the print settings to match the paper type, or run a nozzle check and cleaning utility to clear any clogs.

4) Error messages: Error messages such as "out of paper" or "low ink" can be frustrating, especially when they occur frequently. To troubleshoot, check the relevant components such as the paper tray or ink cartridge, and replace or refill them if necessary. You may also need to restart the printer or update its firmware to fix any software-related issues.

5) Slow printing speed: If your printer is taking longer than usual to print, this may be due to a low-quality connection, insufficient memory, or outdated drivers. You can try upgrading your printer's memory, updating the drivers, or connecting it to a faster network connection.

In summary, troubleshooting common printer issues involves identifying the cause of the problem and taking the necessary steps to fix it. By addressing these issues promptly, you can minimize downtime and keep your business operations running smoothly. If you're unable to resolve the problem on your own, consider consulting with a professional printer technician to diagnose and fix the problem.

When it comes to choosing a business printer, security should always be a top priority. With cyber attacks on the rise, it's important to select a printer that has secure features to protect your sensitive business data. Here are some of the security features you should consider when choosing a business printer.

1. Secure Printing
The secure printing feature is one that allows a user to hold their print job until they are physically present at the printer. This prevents unauthorized individuals from seeing sensitive documents left in the printer tray. With secure printing, employees will have to input a security code or swipe an ID card before they can collect their document.

2. User Authentication
Having user authentication on your printer will allow you to control and restrict access to certain functionalities. This feature will ensure that only authorized personnel have access to the printer's functions. User authentication uses a password or ID card to grant access to the printer, and those credentials can be managed through a centralized system.

3. Encryption
Encryption is another feature that you should consider when purchasing a business printer. Encryption adds another layer of security to your data by converting it into an unreadable code. This makes it extremely difficult for hackers to intercept the information being sent back and forth between your printer and computer system. Look for printers with encryption capabilities to protect your business data.

4. Firewall
A firewall is a security feature that creates a barrier between your printer and the internet. This feature protects your printer from unauthorized access while still allowing it to communicate with your network. With a firewall, you can control which devices are allowed to communicate with your printer, and which are not.

5. Automatic Updates
Lastly, consider a business printer that receives automatic software updates. These updates ensure that your printer has the latest security patches. Cybercriminals are constantly discovering new ways to attack devices, so a printer with automatic updates will keep your security defenses current.

In conclusion, choosing a business printer with security features that protect your sensitive data is crucial. Look for printers that have secure printing, user authentication, encryption, firewall, and automatic updates. These features will provide a secure printing environment for your business and ensure that your data remains confidential.